How to Certify True Copies of Documents in Australia
A certified copy is an authentic photocopy of an original primary document that has been officially verified, stamped, and signed by an authorized person—most commonly a Justice of the Peace (JP). Learn the exact legal requirements, what to bring, and how to find free walk-in desks.
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What Documents Can a JP Certify?
JPs routinely certify true copies of vital identity, academic, and financial documents, including:
- ✓ Australian & Overseas Passports
- ✓ Birth, Marriage & Death Certificates
- ✓ Driver Licences & Proof of Age Cards
- ✓ University Diplomas & Academic Transcripts
- ✓ Citizenship Certificates & Visas
- ✓ Bank Statements & Utility Bills
4 Steps to Certifying Documents with a JP
1. Do Not Alter or Write on the Photocopies
Ensure photocopies are completely clear, with all edges, stamps, and watermarks visible. Do not highlight text, staple pages, or write notes on the copies prior to presentation.
2. You Must Bring the Original Document
A JP cannot certify a copy from a photograph, a scanned PDF on your phone, or a secondary photocopy. They must inspect the physical primary original document directly.
3. Present Original Government Photo ID
JPs require proof of identity to protect against identity theft and fraudulent filings. Bring your Australian driver licence or passport.
4. The JP Applies the Mandatory Endorsement Stamp
The JP stamps the photocopy with the standard legal wording: "I have sighted the original document and certify this to be a true and correct copy of the original", followed by their signature, JP registration number, state jurisdiction, and date.
Frequently Asked Questions
Can a JP certify a copy of a digital or electronic document?
Yes. Many Australian jurisdictions allow JPs to certify electronic documents if you display the original email, government portal, or bank statement on your screen or download it directly in their physical presence.
How much does it cost to have documents certified by a JP?
It is 100% free. Under Australian state laws, it is illegal for a Justice of the Peace to charge any fee or accept gifts or donations for certifying documents.
Can Australia Post or a chemist certify documents instead of a JP?
Australia Post can certify documents for a fee ($3 to $5 per page). Pharmacists can certify copies under Commonwealth law. However, for court proceedings, state government requirements, and legal compliance, a Justice of the Peace is the preferred, free honorary standard.
Does a JP certify each individual page of a multi-page document?
Yes. For multi-page documents (like academic transcripts, divorce decrees, or business contracts), the JP must either sign and stamp every single page or apply an official multi-page binding clause.